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Phillips 66 Legal Administrative Assistant in Bartlesville, Oklahoma

Phillips 66 & YOU - Together we can fuel the future

Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our promise to our employees and our communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. Our company is built on values of safety, honor and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviors: We work for the greater good, create an environment of trust, seek different perspectives and achieve excellence. Phillips 66 was recognized by Forbes as one of “America’s Best Employers” in 2019.

Description

The Legal Administrative Assistant - Claims is responsible for providing and coordinating administrative support to an assigned team of attorneys and/or legal specialists in the Phillips 66 Legal Department.

Responsibilities May Include

  • Managing attorney schedules and calendars.

  • Coordinating and facilitating conferences and meetings.

  • Creating and inputting data into Passport, the Legal Matter Management system.

  • Assisting attorneys and legal specialists with usage of technology systems including Passport, ebilling/invoicing and workflow systems.

  • Promoting the use of electronic documents/file systems and proper retention of documents according to corporate records retention schedules.

  • Coordinating and scheduling domestic and international travel arrangements.

  • Processing invoices and expense reports.

  • Preparing and revising legal correspondence, documents and forms.

  • Communicating with internal clients and external resources via telephone, email or facsimile.

  • Monitoring Claims Center electronic mailbox.

  • Providing support to Workers’ Compensation team including preparation of wage reports.

  • Filing of electronic documents and email correspondence.

  • Preparing, sorting and distributing mail, including all forms of special delivery (certified, Fed Ex, etc.).

  • Copying, scanning and printing documents.

  • Support for maintenance of shared printers and supplies in work areas (paper, staplers, pens, etc.).

  • Other administrative duties as assigned by the supervisor and legal work team.

Position Requirements

Basic/Required:

  • Legally authorized to work in the job posting country

  • High school diploma or GED

  • 3 or more years of experience as an Administrative Assistant

  • Proficiency and knowledge in all Microsoft Office applications with an emphasis on Microsoft Word and Outlook

  • Proficiency in keyboarding (Minimum 65 words per minute)

Preferred:

  • Must be flexible and willing to assist with a variety of administrative tasks

  • Highly developed interpersonal skills

  • Strong written and verbal communication skills

  • Excellent organizational skills

  • Strong focus on attention to detail.

  • Ability to prioritize multiple tasks and adapt quickly to change

  • Knowledge and experience with regard to legal processes and terminology

  • Understanding of and ability to process litigation and transactional documents

  • Knowledge of basic contracts and agreements

  • Understanding and adaptability to digital technology and its abilities

  • Ability to proactively problem-solve

  • Appropriate use of good judgment and discretion

  • Experience with Excel and PowerPoint is a plus

  • Understanding and appreciation for working with highly sensitive and confidential information is a must

  • Bachelor’s Degree is preferred

To be considered

In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of January 24, 2021 .

Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1). Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.

Phillips 66 is an EEO and Affirmative Action Employer of Women/Minorities/Veterans/Individuals with Disabilities

Requisition ID: 53531

Location: Oklahoma - Bartlesville

Job Field: Administrative

Division : Legal & General Counsel

Technical Req : No

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