Phillips 66 Executive Administrative Assistant in Houston, Texas
Phillips 66 & YOU - Together we can fuel the future
Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our promise to our employees and our communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. Our company is built on values of safety, honor and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviors: We work for the greater good, create an environment of trust, seek different perspectives and achieve excellence. Phillips 66 was recognized by Forbes as one of “America’s Best Employers” in 2021.
Learn more about Phillips 66 and watch our video "Trying New Things" by visiting phillips66.com/about.
The Executive Administrative Assistant will provide executive level administrative support for the SVP, Business Transformation and SVP, Chief Digital and Admin Officer. This position works closely with each executive to perform the highest level of administrative duties, working independently and proactively on numerous complex administrative tasks, exercising utmost discretion, independent and sound judgment on a consistent basis.
Responsibilities May Include
Coordinating all office and administrative support duties including answering and directing calls to others as appropriate, making arrangements for visitors, expense reports, timekeeping, invoice processing and coding, record management and other corporate administrative needs.
Managing the executives’ calendar so their time is used effectively and efficiently, including planning work projects and scheduling of appointments with senior management inside and outside Phillips 66 and other internal and external meetings.
Understanding the executive’s plans and objectives, reading and interpreting activities and proactively anticipating opportunities that assist in meeting the plans/objectives.
Ensuring the executive is prepared for all meetings:
Ensuring the executive stays on schedule and has the appropriate materials to be reviewed in advance of meetings and is ready for action at time of the meeting.
Preparing, coordinating and managing travel plans for the executive, both domestically and internationally including:
Understanding the purpose of the executive’s trips so that arrangements can be made to optimize their time in meeting with managers, employees and outside companies or professional organizations
Providing all necessary pre-reading and background information in preparation for the meetings
Understanding corporate travel policy; passport and visa requirements, travel advisories and required immunizations for international travel.
Maintaining regular contact with the executive during travel to communicate and initiate appropriate travel changes and advise of other issues
Supporting the executive’s Leadership team as required (meeting planning, calendar management, travel and expenses, etc.).
Preparing special reports as requested; gathering, analyzing and summarizing data.
Maintaining various Outlook distribution lists.
Acting as the "eyes and ears"; providing input and feedback to the executive.
Coordinate special events and meetings.
Understanding and ensuring compliance with corporate policies such as but not limited to travel, expense, document management retention.
Maintaining membership list and processing annual membership renewals.
Working collaboratively with all executive administrative assistants on the executive floor for back-up support, answering phones, calendaring and event planning, as needed/defined by the senior executive administrative assistant to the CEO.
Legally authorized to work in the job posting country
High School Diploma or GED equivalent
5 or more years in administrative support positions reporting to senior management
Intermediate or higher level of technical proficiency in corporate systems and software; Word, Excel, Power Point (data manipulation, tables, and graphs), and Outlook
Experience working with SAP
Experience with SharePoint & other collaborative systems
Advanced written and oral communications
Builds and maintains effective and trusting working relationships
Demonstrates professional manner and ability to influence in dealings with others
Strong process and system orientation; promotes group effectiveness
Discretion in working with highly confidential matters and material
Planning, organizing and time management
Internal and external networking, at all levels in the organization
Ability to work under pressure within tight timelines, with limited direction
Sound judgment and high sense of accountability
At Phillips 66, providing access to high quality programs and care for you and your family is important to us. Maintaining a culture of well-being — physical, emotional, social, and financial — is essential for a high-performing organization. When we are at our best, we are poised to deliver exceptional results — personally and professionally. Benefits for certain eligible, full-time employees include:
Annual Variable Cash Incentive Program (VCIP) bonus
8% 401k company match, with an additional 0-4% Company 401k contribution based on the Company’s financial performance
Cash Balance Account pension
Medical, Dental, and Vision benefits with an annual company contribution to a Health Savings Account for employees on HDHP
Total well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services
Learn more about Phillips 66 Total Rewards at hr.phillips66.com/.
To be considered
In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of March 27, 2023 .
Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1). Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.
Phillips 66 is an EEO and Affirmative Action Employer of Women/Minorities/Veterans/Individuals with Disabilities
Requisition ID: 57174
Location: Texas - Houston
Job Field: Administrative
Division : Phillips 66
Technical Req : No